Context: I’m part of a Figma Organisation team with thousands of design/FigJam files. We do our best to keep files properly organised within teams/projects for discoverability and general hygiene, but could probably stand to improve. General Figma comprehension across the wider business is quite poor.

We often need to share files with other staff in the business (very few files have open access i.e. are automatically shared with everyone in the organisation). However, many people don’t seem to understand how permissions naturally work, i.e. sharing a project facilitates access to all child files; sharing a team facilitates access to all child projects & thereby files, etc.

More often than not, editors will share links to the files they’re working on even when they’re concurrently working on several files within the same project and might as well have just shared the link to the overarching project instead, which would give them access to all current and future files within that project.

When I notice this occurring in projects that I own, I tend to handle it by declining the pending invite(s) to the file and then immediately invite that person to either the parent project/team. However, because these people almost always don’t have the Figma application installed & therefore can only receive ‘notifications’ by email, they often miss this invitation or possibly don’t understand it.

Feature request: allow team/project owners (and organisation/workspace admins) to promote a user’s file-level permissions to team/project level permissions without having to invite that user to the team/project through the share menu & thus requiring them to take further action to get the access they need.