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FleetNet_UX
August 25, 2021

Only owners/admins to grant editor status + new editor seat(s) warning

  • August 25, 2021
  • 31 replies
  • 4810 views

We had to migrate files across different accounts. The only way we found possible was to add the origin account as editor and transfer the files and ownership. Anything else resulted in losing edit privileges during the process.

A month later, we get a notice that we owe 15$.

During the interaction of adding another editor, we never got any feedback from Figma about that costing an extra 15$.

Now, we got a ticket about the issue but, as usual, it delays days to be handled (another drawback that needs to be addressed).

Last but not least, even the editor account that was paid for one year in advance is now locked.

This is not the best way you can do this. You need to provide feedback to the users when they come across an interaction implies an additional charge (yes, even if it’s somewhere documented). Instead of suspending editors, make the add editor interaction prepaid (like it normally is when you get the first editor), so that you don’t prevent paid editors from using the service, which is not a proper because those editors were paid.

31 replies

RizePoint_Product
March 30, 2023

Normally I don’t pay much attention to our Figma invoices because the number of editors on our account hasn’t changed in a long time. However, I happened to look at our invoice this month and noticed that we were suddenly being billed for 12 Figjam editor seats, up from 5 the previous month!

I checked our account and sure enough, multiple users who were previously set to view-only in FigJam had suddenly been upgraded to editors. Considering that we barely use FigJam I have no idea how this happened, but the fact that it can happen without explicit action from or notice to me, the admin, is upsetting.

I’m not the first person to have this complaint. Figma has always been loosey-goosey with roles and permissions to their benefit, and the fact that they’ve ignored feedback about this for so long tells me that that’s exactly what they want. All the same, I’ll add my voice to the pile saying that it’s an unscrupulous business practice and really sours my attitude towards the software.

Perhaps the one good thing to come out the Adobe acquisition will be giving admins some much-needed transparency and control over how seats are created and roles are assigned.

Celine_
Figmate
Community Support
March 31, 2023

Hi @RizePoint_Product - we understand your frustration. This usually happens because there are added seats outside the original annual agreement. If you haven’t already, please get in touch with our support team for help correcting seat numbers & charge here: https://help.figma.com/hc/en-us/requests/new

(The forums are primarily run by the community and, because of privacy and security reasons, please do not share any personal info in response to this in the Forum.)

Thank you for your understanding!

RizePoint_Product
April 5, 2023

Hi Celine,

Thanks for reaching out. I was able to fix the issue of the new editors on my own. My true issue is the larger problems of:

  1. There is no friction to adding new paid seats to a Figma/FigJam plan, meaning it’s easy to do so accidentally
  2. There is no notification that new paid seats have been added to a plan besides the sudden arrival of, or increase in, the next monthly invoice. But any change that involves greater expense to the customer should have ample warning before they’re billed for it.
  3. Users besides admins are able to add new editor seats, which should not be the case.
Callie
New Member
September 7, 2023

This exact thing happened to our team. Just don’t understand how it’s okay to charge without any prior indication. Is this the dark UX side of Figma? 😒 😠

Abel_Santos
October 16, 2023

Same issue here. It makes zero sense to have a permission structure to manage roles and then it’s easily circumvented, either maliciously or by mistake.

It should never be allowed by default for non-admin roles to make any changes that will generate additional billing, these should always default to admin approval.

It could still operate as it does, but with express admin configuration and a clear understanding of these options.

I’ve already had multiple instances of backlash from Finance over extra charges for my team and had to ask for invoice cancellation a few times as well.

If there’s no improvement on this front I may seriously need to consider closing off our Figma team to outsiders, or even looking at other alternatives, even at cost of losing functionality.

EVN_WRK
January 14, 2024

I’ve had the same problem. I work as a freelancer and I share my projects for the outsiders to view only. Then suddenly I get a massive bill out of nowhere saying there are number of editors on my Figma account. I really don’t understand how this works! I’m the only Admin and I’m neither notified or have full control of how my paid plan is…? If this is due to lack of awareness then I would like to know how to prevent this in the future, if not then it’s kinda shady and I would have to reconsider using paid plan.

February 13, 2024

Hi Celine,

We (Curve Analytics) have just experienced this exact issue as described - Editor users ballooning because Figma lacks a robust upgrade approval process out of the box. It has cost us $15k - an over $10k increase vs. our usual billing.

Our Product Support response is completely unsatisfactory - telling us the bill is good and that we have to make do with the inflated user licenses for a year. The invoice - issued on Sunday - was the first we knew about it. We corrected user numbers on the Monday.

Please can you support in escalating this issue internally - we would like a refund. Per your Community note above, I see this is possible, but based on the Support email they are dragging their feet. We will 100% not be using Figma going forwards and be sharing our experience with clients and the design community if we cannot resolve this satisfactorily. Alternatively, Figma can make its approval processes more robust, issue us a new bill for the right number of users, and we can continue using and growing over time with Figma 🙂

Thanks,
James

Celine_
Figmate
Community Support
February 14, 2024

Hey @Alicia_Dean ,
Sorry to hear you are still having issues with your billing. Unfortunately, we’re not equipped to handle billing issues here on the Forum (for both security and privacy reasons), but the support team can assist you. I saw in our backend that the support team replied to you. Please check your inbox, for your reference, your ticket number is: #919491. I have also escalated internally your feedback to the team. Thank you!

Iain_Brady1
August 19, 2024

How is this still an issue?! Why can’t Figma sort out who is allowed to upgrade users? Unless an admin sits on the user activity window, there’s no way to manage a large org.

Irish_Revenue
September 26, 2024

I cant belive this is happening spent the last 2 hours trying to work out why editors are able to give other users full access. Its nuts given the cost of Figma, only the accoutn admin sohuld be abel to do this