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Angela_Glass
Angela_Glass
April 6, 2021

Create "Files Shared with Me" view

  • April 6, 2021
  • 26 replies
  • 5735 views
  1. Describe the problem your experiencing and how your idea helps solve this

Today I have to save the emails inviting me to a file, there is no place to see all files shared with me. Recent doesn’t save the list, just shows what was recently accessed. I believe the problem is felt most when the person is sharing a file from their Drafts, as opposed to something that has been published that can be searched for and found in Figma.

  1. Add as much context as possible (screenshots, Figma files, mockups, etc.)

Microsoft Office/Google has a feature which enables users to see all the files shared with them for easy access.

  1. Ask questions to bring the community into the conversation
    (e.g. Does anyone else experience this? Is anyone using a plugin or workaround to help solve this?, etc.

Is there a work around to saving the links to shared files? Sometimes it’s not even an email but a link someone is sending via chat message. Seems plugin can’t solve for this as it’s above the file level. Was thinking I need to create a folder in my browser bookmarks to save each share link?

Thanks!

    26 replies

    Show previous replies
    Niels_Oeltjen
    Niels_Oeltjen
    May 17, 2022

    Yes, as a designer I’m constantly being asked to resupply links to projects by PMs etc

    Mattia3
    Mattia3
    May 19, 2022

    On top of this issue, if I share a file with someone outside your organization with “Only people invited to this file” permission setting, the person you share it with gets the notification, can open the file from that or the link, can add it to favourites but doesn’t see it in “Recents”. The file becomes visibile in “Recents” only if I change the permission settings to “Anyone with link”. How is this a feature and not a bug?

    JBigham
    JBigham
    August 29, 2022

    This is driving me crazy… I’m working on 2 large files that are shared and I’m not the owner, the fact that they only show up in the “Recently closed tabs” under the file menu are are nowhere to be seen in the home landing section and do not show up in favorites even when you add them to favorites from the actual file… is extremely frustrating.

      YaronElh
      YaronElh
      September 28, 2022

      Amazing, this still doesn’t exist? Leaving out the ability to see shared files in a centralized location is not a small oversight

        georgezikos
        georgezikos
        New Member
        September 28, 2022

        I’ve been favouriting these types of files as a “solution” – a step above absolute chaos.

        Carrie_Cosgrove
        Carrie_Cosgrove
        November 30, 2022

        Hoping to surface this request! Favoriting files only goes so far when working across a huge design org. I don’t want to be forced to favorite 100 files just because there is no “Shared with me” view.

          Dani_Sandler
          Dani_Sandler
          December 21, 2022

          over 1 year later and still praying for this view! for privacy reasons we can’t have everyone on one project, so other than managing links in a list there’s no way of seeing all “Shared with Me” in one place. super frustrating! For now I keep everything in my Favorites because “recently viewed” is too ephemeral.

            Seth
            Seth
            May 10, 2023

            As a consultant who works with multiple different teams this is really necessary for my workflow. We should be able to arrange other’s files into groups. At a minimum, it should show up under “Teams” as a team you don’t belong to.

            Daly_Scott_R
            June 7, 2023

            This is one of my biggest frustrations with Figma. Sometimes, I’ll get an email that a board has been shared, but don’t always get an opportunity to open it right away, then when I’m working on a related topic, the only way to find the board is to contact the person that shared it or hunt down the email. Recents is only useful if you’ve actually opened the board and adding them as favorites is a poor workaround. I need a view of all boards I have access to.

            Xue_Raymond
            Xue_Raymond
            September 7, 2023

            Isn’t this all solved? I can find shared files and projects using the tabs when I go to “Recents”…

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