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Question

Bulk file permissions changed to "Invited to the file" after moving into folders

  • August 18, 2026
  • 2 replies
  • 28 views
Antonio Roldán

I recently ran into an issue with file permissions after organizing my workspace, and I need help finding a solution.

The issue:

  • Previously, all my files were accessible to my entire team with "Can edit" permissions.

  • After organizing these files into folders/projects last week, multiple files automatically changed their sharing status to "Invited to the file", causing team members to lose their expected access.

The blockers:

  • No bulk permission editing: There is no way to select multiple files at once and update their sharing settings in batch.

  • Permissions do not cascade: Updating the sharing permissions at the parent folder/project level does not apply to or override the individual permissions of the files inside.

Having to manually open and update the share modal for dozens of individual files is not feasible. Is there a way to force files to inherit folder-level permissions, or any workaround to reset permissions in bulk?

Thank you!

2 replies

Jaycee Lewis
Figmate
  • Jaycee Lewis
  • Figmate
  • August 18, 2026

Hi ​@Antonio Roldán 👋 Thanks for the feedback. 

One thing to collect: The highest value artifact I can take back to the team is a full-screen recording that — isn't zoomed in, starting at the folder's share modal and then opening one of the affected files inside it. So they can see the "Who has access" section in both places and how they line up. You do not have to share this publicly if privacy is a concern

One thing to check: open the folder itself, click Share, and look at the very top row under "Who has access." Could you tell me what it says there? On a Professional plan that row controls who on your plan reaches everything inside the folder, and it's the first place I'd want to look. 

Two other quick ones:

  • Have teammates actually lost the ability to open the files, or does the share modal now just display "Invited to the file" where it used to show team access?
  • Were these folders newly created when you reorganized, or existing projects that became folders?

If you can share a link to the folder (again don’t share here if you are not comfortable), that would help a lot. You can invite support-share@figma.com as a viewer on it — adding support as a viewer won't affect your billing or take up a seat on your plan. For the video and the file link, I can DM you on how to send over so I can share internally.

Thanks 🙌 — Jaycee

    Antonio Roldán

    Hi ​@Jaycee Lewis ,

    I have recorded a video showing the issue. I need to make multiple files (virtually all of them) accessible to my entire team with can edit permissions. As you can see in the recording, our team is named "SOMOS / BCN".

    https://www.dropbox.com/scl/fo/qoqc88grubkntifwrbzey/AO2QiqZ17q20vS3UcJl0o9w?rlkey=nargdymy4rivbdjxidi8j1ttz&dl=0

     

    This was previously working as expected. However, after moving the files into newly created folders/projects, the permissions broke—likely because the destination folder was initially configured as Invite-only, which stripped team access:

    • Inheritance issue: Updating the folder/project permissions now does not cascade down or update the permissions of the existing files inside.

    • Loss of access: Team members can no longer see or open these files; they only appear accessible to me.

    • Manual bottleneck: The share modal works if updated manually, but having to do this file by file is unfeasible given the large volume of client presentations we manage.

    Is there a way to force-inherit folder permissions or bulk-update file access across the entire SOMOS / BCN team for multiple files? Thats the point.

    P.S. I have no problem sharing a file with you (like we did for a previous issue), but I don't think that solves the root problem—folder sharing just depends on the permissions set on it, I know haha. What I really need is a way to bulk-update permissions across a large number of files and folders in a single action.

     

    Thank you!

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