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maayan.m
maayan.m
New Member
September 10, 2026
Solved

Workspace edit permissions granted, but still prompted for edit access on individual files

  • September 10, 2026
  • 3 replies
  • 82 views

Hi everyone,

I've been granted full edit permissions at the workspace level (as confirmed by my admin), but whenever I open a file I haven't accessed before, I still get prompted to send an edit request instead of being able to edit directly.

Has anyone else run into this?

    Best answer by Gayani_S

    Hey ​@maayan.m, thanks for reaching out!

    Since you're on the Professional plan, there isn't a separate "workspace" layer above your team, this is only available on the Enterprise plan. So what your admin most likely updated is your team-wide permission to Can edit.

    On the Professional plan, updating someone's team permission doesn't automatically unlock every folder for them. Each top-level folder is either set to "Anyone on the team can access" (inherits the team permission) or "Limited" to specific people and if it's Limited, team-wide edit permission doesn't override that.

    That's almost certainly what's going on with the files you haven't accessed before. They likely live in a folder set to Limited rather than inherited, so you're not picking up Can edit there automatically.

    Click Share on that folder and see whether it's set to inherit from the team, or limited to specific people. If it's limited, adding you there (or to the specific files) should take care of it.

    Is this happening with files in one particular folder, or across every folder on your team?

    More on how this works here: File and folder permissions.

    Let me know what you find!

    3 replies

    Gayani_S
    Figmate
    Gayani_SSolution
    Community Support
    September 10, 2026

    Hey ​@maayan.m, thanks for reaching out!

    Since you're on the Professional plan, there isn't a separate "workspace" layer above your team, this is only available on the Enterprise plan. So what your admin most likely updated is your team-wide permission to Can edit.

    On the Professional plan, updating someone's team permission doesn't automatically unlock every folder for them. Each top-level folder is either set to "Anyone on the team can access" (inherits the team permission) or "Limited" to specific people and if it's Limited, team-wide edit permission doesn't override that.

    That's almost certainly what's going on with the files you haven't accessed before. They likely live in a folder set to Limited rather than inherited, so you're not picking up Can edit there automatically.

    Click Share on that folder and see whether it's set to inherit from the team, or limited to specific people. If it's limited, adding you there (or to the specific files) should take care of it.

    Is this happening with files in one particular folder, or across every folder on your team?

    More on how this works here: File and folder permissions.

    Let me know what you find!

    maayan.m
    maayan.mAuthor
    New Member
    September 14, 2026

    Hi ​@Gayani_S , thanks for the detailed explanation!

    One follow-up question: is there any way (on any plan, including Enterprise) to bulk-update permissions across many folders/files at once, rather than going through each "Limited" folder individually?

    Gayani_S
    Figmate
    Gayani_S
    Community Support
    September 18, 2026

    Hey ​@maayan.m, I am really sorry for the delayed response! 

    Unfortunately, not right now. There isn't a way to select multiple folders or files and update their sharing settings in one action, on any plan, including Enterprise. Each Limited folder still needs its permissions updated individually through its own share modal.

    A couple of things that can make this less painful depending on your plan:

    • On any paid plan (Professional, Organization, or Enterprise), an admin can open the share modal for a folder they can already open, even with only Can view permission, and change it to Can edit right from there. If they don't have any access to the folder at all, they'd need a direct link to get in first. Either way, it saves a step, though it's still one folder at a time. More info here: Change permissions as an admin.
    • On the Organization or Enterprise plan, you can invite a user group to a folder instead of inviting people one by one. Once that's set up, adding or removing someone's access to everything that group's been invited to is just a membership change, no folder-by-folder work needed. It won't retroactively bulk-edit permissions you've already set individually, but it can save a lot of repeat work going forward: Create and manage user groups.
       

    Hope this helps!

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