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Hello dear Community,

As we’re continuously working with clients, our team was really fond of the setting “can view prototypes only”: sometimes we would invite specific people to view a prototype, other times we would allow anyone with the link and password to view the prototypes. This allowed us to be sure not to share the actual design file with the client (sometimes because they wouldn’t need it, or because we would prepare a specific file for the client).

Here is a screenshot I found online for reference:

image

We recently figured out that Figma updated the Share modal:
image

So, the text in the bubble seemed clear, but then the settings texts just got me a bit confused, I guess it’s because they use similar wording which might seem contradicting at a first glance (keep in mind my team and I are not native English speakers):

Screenshot 2024-05-23 at 16.23.47

Furthermore, we got quite overwhelmed as we’re working with files which are 2+ years old and those are shared with clients, therefore we wanted to check if any settings changed. Some files have this message over the share settings:

Screenshot 2024-05-29 at 10.49.57

Do you have any recommendations to follow? Am I the only one who got disoriented from this update? I also looked up on the Figma help platform, the forums and anywhere on the Internet but haven’t found anything specific.

PS: I really hope Figma will create a Best Practice guide page which could be really helpful and inspiring on this matter!

Hi ​@Luca Pulvirenti, thanks for chiming in here! 

May I ask if this user with view only access is actually able to open the file if they try to Open in editor? 

We had a similar bug in the past where the Open in editor button would incorrectly show to views, but when attempting to open the file in the editor, the user would be shown an error message or given a notification that they don’t have access. It sounds like this may be a similar regression to what we’ve seen in the past. 

Please let me know at your earliest convenience, and I’ll have our team investigate further. 

I solved it, thank you. From my perspective, it’s not very intuitive.

I’ve understood that when you’re in the prototype environment and click the Share button, it shares a link to the prototype only, but this works only if you have at least the Professional plan.

If you don’t have the Professional plan and click the same button, the link gives access to the entire project, including the editing area.

This was very frustrating. Before I upgraded to the Professional plan, the same button didn’t share only the prototype, so for a few days, after the upgrade to the Professional plan, I was worried the link would still expose the editor. I ran some tests on my own to make sure the link now shows only the prototype.

Thanks for the feedback, ​@Luca Pulvirenti! 

 

I hear you and completely understand your frustration. I’ll pass this feedback onto the team to hopefully make this feature feel more frictionless in the future. 

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