There is an unmet need on high level file management for large enterprise organizations like ours.
To keep it simple, we have to resort to using legacy taxonomy design from the old days at the file name level. We have hundreds+ of applications and products across the enterprise spanning every tech stack imaginable. Some share a polished coded library, most do not. We manage and track hundreds of files for product teams that are using different processes.
I am sure that user role infrastructure, security/permissions structures, and unique customer installations (for better or for worse) have been a barrier. There is also contending with the existing adhoc favorites on the user level.
But some small interim improvements would help.
Current Browsable File View Issues
- having to resort to using leading characters to tuck away or organize with the limited organization features and having just a sort. “_” and “ x”
- having to develop custom taxonomies for grouping in the file name “ (group schema) File name, Other Schema (Other Schema)
- relying on a non-associated (non-bidirectional) spreadsheet exclusively to get around the issues
- having to hover to see full file names
- need a unique id field that is displayed (not the literal db ID, just a clean customer value)
Having a basic, uncomplicated kay:value system, perhaps with tags, would be very helpful. A group by view to start. Being able to import and export spreadsheets of file lists. Huge. Having worked on this kind of problem for medical records, it is probably that the folks at Figma have to do an all or nothing approach. Is there something coming so we can spend much less time reworking taxonomies?
Recent workaround
Make has allowed us to build an app that allows us to view files with hierarchical data view and clustered dendrograms (because we also have taxonomy structures with the pages of files) that can be updated with screengrabs with a tagging layer and has facted views but it is brittle.
This is for browsing and orientating and managing. Not searching. There are hacks for that and is a different topi. Thanks.